Workflow automation for a leading Japanese food manufacturing company


Client

A Food Manufacturing Company

Industry

Food Manufacturing

Software

Low Code Workflow Automation Platform


Challenges

The client is a leading palm specialty oils and fats manufacturer in Malaysia. Before implementing EZOFIS, the client faced several challenges due to their manual data collection process. Recording production data on approximately 10 different types of hard copy forms was time-consuming and prone to human error, leading to inaccuracies in tracking.

The manual passing of these forms to the plant supervisor for verification caused delays in identifying and correcting discrepancies, further slowing down the workflow. Generating reports through manual calculations was resource-intensive and inefficient, while the lack of real-time data access hindered timely decision-making.

Additionally, managing and organizing large volumes of physical forms created storage issues and made it difficult to retrieve historical data for audits or reviews.





Solution


The implementation of EZOFIS, specifically through its e-forms and workflow automation, offers a comprehensive solution to the client’s challenges. By digitizing the data collection process with EZOFIS e-forms, the need for manual recording on hard copy forms is eliminated, significantly reducing the risk of human error, and enhancing data accuracy. The workflow automation allows for real-time data access, enabling the plant supervisor to verify and address discrepancies promptly.

Additionally, EZOFIS streamlines the generation of production reports, saving time and resources while improving efficiency. Centralized digital storage of data simplifies retrieval and organization, facilitating audits and compliance checks. Overall, EZOFIS empowers the client to enhance productivity, ensure data integrity, and optimize their production processes in a more efficient and effective manner.



Impact


  • Significant reduction in time spent on data collection and reporting allows staff to focus on strategic tasks, enhancing overall productivity. It takes just minutes instead of hours in data collection using EZOFIS intelligent forms.
  • EZOFIS automates workflow processes, reducing manual interventions and ensuring a smooth transition from data collection to verification, which enhances operational efficiency and reduces processing time by up to 50%.
  • Centralized digital storage improves data organization and retrieval, streamlining audits and compliance checks, and reducing the time required for these processes by up to 40%.
  • The reduction in manual labour and time and improved efficiency translate to cost savings of approximately 50%, allowing the client to allocate resources more effectively and invest in further improvements.


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