Challenges

A leading property developer faced significant challenges in managing documentation for large-scale construction projects due to manual processes and fragmented storage systems. With extensive paperwork like blueprints, contracts, and permits handled manually and stored in multiple locations, locating or tracking important files became cumbersome and inefficient. This disorganized approach hindered the ability to maintain accurate and accessible records.

The lack of centralized storage further exacerbated the problem. Team members stored documents on personal devices or local drives, leading to duplication, file loss, and delays in accessing critical information. Sharing documents relied on emails or physical copies, slowing down collaboration and causing inefficiencies in workflows, especially for reviews and approvals.

Additionally, the absence of robust security measures left sensitive project documents vulnerable to unauthorized access and breaches. Without centralized control, managing access rights or ensuring data integrity became challenging, creating risks for the organization and its projects. These issues highlighted the need for a streamlined and secure document management solution.